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Case study · Events

One app for every event you run

Events organisers often commission a new app for each conference. This is how we built one reusable event app with agendas, personal schedules, networking and live updates, configured for each event instead of rebuilt.

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Project overview

A reusable, configurable event app.

Industry
Events
Client
Confidential
Solution
Conference app platform
Platforms
iOS + Android
Timeline
10–14 weeks
Team
4 people
Setup per event
Configuration, not code
Integration
Ticketing and registration
Offline
Agenda available offline

Expected business outcomes

What the client set out to achieve

Adoption and sponsor value are the measures.

  • 60–85% Of attendees using the app

    Agenda and personal schedules drive adoption.

    Target range when promoted at registration

  • Days To set up a new event

    Events configured in an admin tool.

    Instead of building a new app

  • Measured Sponsor exposure

    Sponsor profiles, sessions and leads tracked.

    Reported to sponsors after the event

Business challenges

Where the client started

Every event starts from scratch.

Apps

A new app or white-label tool for each event.

Agenda

PDF agendas that change after printing.

Networking

Business cards and chance meetings.

Updates

Room changes announced at the door.

Sponsors

Hard to show sponsors the value they received.

Proposed solution

What the app covers

A platform that is configured per event.

  • Agenda

    Sessions, tracks and rooms, updated live.

  • Personal schedule

    Attendees build their own schedule with reminders.

  • Speakers and attendees

    Profiles and opt-in networking.

  • Live updates

    Push notifications for changes and announcements.

  • Sponsors

    Sponsor profiles, sessions and lead capture.

  • Event admin

    Organisers set up each event without developers.

Project requirements

What the client asked us for

The request was an app for the next conference. The better investment is a platform configured for every event.

Offline access matters: conference venues often have overloaded Wi-Fi.

What the project had to deliver

  • 01One platform, many events
  • 02Live agenda updates
  • 03Networking with consent
  • 04Sponsor reporting

Key challenges & considerations

What made it harder, and what we did

  1. Venue Wi-Fi

    What we did

    Agenda and maps were cached, so the app worked on poor venue Wi-Fi.

  2. Last-minute agenda changes

    What we did

    Agenda changes were pushed live from the admin console.

  3. App store timelines before events

    What we did

    Each event was released well before its date, from one reusable platform.

  4. Privacy in networking

    What we did

    Networking was opt-in, with control over what each attendee shared.

What we watched for

  • Build a platform, not a one-off
  • Cache for offline
  • Make networking opt-in
  • Release well before the event

Development process

Platform, then events

The first event proves the platform.

  1. Stage 1

    Requirements

    Needs across several events gathered.

  2. Stage 2

    Platform build

    App and admin tool built.

  3. Stage 3

    First event

    Configured and launched for a pilot event.

  4. Stage 4

    Improve

    Feedback applied before the next event.

  5. Stage 5

    Scale

    All events on the platform.

Technology stack

Configurable event platform

Content from an admin tool, cached for offline use.

Mobile

  • React Native or Flutter
  • Native modules where needed
  • Offline storage

Backend

  • Node.js or .NET API
  • Azure or AWS
  • Push notifications

Quality

  • Automated UI tests
  • Crash reporting
  • Staged releases

Delivery

  • CI/CD to App Store and Google Play
  • Feature flags

Quality assurance & deployment

Tested on real devices, in real conditions

Mobile apps fail in the hands of users, not on a developer's desk. Testing covered real devices, poor networks and interrupted sessions before anything went to the stores.

  • Automated tests for the app logic and the API
  • Testing on real iOS and Android devices across the agreed versions
  • Offline, poor-network and interrupted-session scenarios
  • Code review on every change
  • Store guideline checks during the build, not before submission

Deployment

  • 01ImproveFeedback applied before the next event.
  • 02ScaleAll events on the platform.
  • 03Beta and store releaseA beta group used the app first; store submission followed, with a phased release.
  • 04Monitoring and warrantyCrash and performance monitoring from launch, and six months of free bug fixing.

Final deliverables

Every event, one app

Each conference is set up in the admin tool, attendees use one familiar app with their schedule and live updates, and sponsors receive clear reports.

The organiser stops paying for a new app every event.

  • Reusable platform
  • Live agenda
  • Networking
  • Sponsor reporting
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Handed over to the client

  • 01iOS and Android appsPublished in the client's store accounts
  • 02Source codeIn a repository the client can access
  • 03Backend and adminDeployed and documented
  • 04Release processBuild, signing and store submission
  • 05Six-month warrantyFree bug fixing after delivery

Success metrics

How success is measured

MeasureOutcomeHow it is measured
Of attendees using the app 60–85% Target range when promoted at registration
To set up a new event Days Instead of building a new app
Sponsor exposure Measured Reported to sponsors after the event

Verified reviews

What clients say about our mobile app work

Verified reviews from our clients on the same kind of work, published on Clutch.

5.0 27 verified reviews
See All Testimonials Read All Reviews on Clutch

Related

Services we used on this project

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